PROJECT MANAGEMENT PLAN FOR THE IMPLEMENTATION OF MOBILE CLASSROOM FOR TRAINING AND PROFESSIONAL DEVELOPMENT PROJECT.

 

EXECUTIVE SUMMARY

 

 Elevate Belize will be a non-profit organization established to provide training and professional development via a mobile platform.

With high unemployment and poverty rates, skill gap and high school being the highest level of education for workers in Belize, it is one of the many reasons Belize has a sluggish economy.

The Covid-19 pandemic will further negatively affect these areas resulting in an even greater economic constraint. Elevate Belize is aimed at mitigating the effects caused by limited education, unemployment, skill gap and COVID-19.

Elevate Belize plans to break barriers and the walls of conventional classroom and training environment by bringing those classrooms in the neighborhoods, villages and rural communities of those that desire and require training and education. Elevate Belize believes in helping people in becoming a greater version of themselves, giving them an opportunity to become knowledgeable candidates for employment in our productive sector and contribute positively to Belize’s economy.

Currently, Elevate Belize has not initiated or executed any mobile training and professional development projects.

This Project Management Plan (PMP) is Elevate Belize’s first attempt in having a structured plan that follows the framework, principles, and guidance of the Project Management Body of Knowledge (PMBOK).

 This is also the first project for Elevate Belize, which has allowed them the opportunity to integrate the PMBOK functions into their organization.

 The general objectives for this Final Graduation Project were to create a Project Management plan that will manage the implementation of training and professional development programs executed in a mobile classroom across the country of Belize starting January 2023.

The Specific objectives are as follows: to develop a change control process that will outline how change request will be managed; to develop a Scope Management Plan in order to identify the task that need to be completed to launch the mobile training center; to develop a Schedule Management Plan that defines the scheduled requirements for the project; to develop a Cost Management plan that will identify the budget and provide guidance on the cost management of the project; to develop a Quality Management Plan that will establish the quality processes and expectation for the project; to develop a Resource Management Plan that will provide guidance on the overall management of project resources; to develop a Communications Management Plan that will manage and govern the communication with stakeholders; to develop a Risk Management Plan that will provide guidance on the structure and performance of  risk activities; to develop a Procurement Management Plan for the project to implement proper procurement procedures and processes and to develop a Stakeholder Engagement Plan that will properly identify and manage stakeholder engagement; The methodologies for the creation of the PMP for this project involved a combination of qualitative, quantitative and analytical research methods. Qualitative research was used to gather knowledge for the development of each of the specific objectives. Quantitative research was used to calculate time, cost and resources estimates that were critical in completing the PMP. Analytical research was used to investigate and further develop the inputs for each knowledge area.

 Important to note is that a Guide to the Project Management Body of Knowledge 6th edition, was used throughout the development of the PMP.

This project will be executed in five phases: Project Planning, Conceptual Designing, Design Execution, Pre-Launching and Project Closeout & Launch. These five phases will be executed in 525 days, to conclude January 30, 2023.

 Focus should be dedicated on the task included on the critical path to ensure there are no delays when recruiting the project team.

The project’s budget is $140,140.00 USD, calculated using parametric estimating. Pertaining to quality, four quality factors were identified for this project: Endurance/Durability; Design Compliance Rate, Time, and Budget.

 Quality metrics were developed for each quality factor to measure the degree of conformance and nonconformance to the project specification.

Regarding risk, the risk register identified as the highest risk for project delay and non-conformance to project goals can be due the inability to identify a vendor that can fulfil the requirements of the mobile design.

The project team will need to ensure they are conducting proper monitoring to implement the necessary strategies to mitigate this risk.

Procurement included items that were classified as: Mobile, Service or Equipment, which will be procured using either of the following procurement methods: competitive shopping or direct contracting.

The contract type that will be used for this project will be Fixed Price Contract. The Stakeholder analysis identified the Project Sponsor in the quadrant to manage closely and the Government of Belize to keep satisfied.

These findings are key, since their participation and view of the project can determine the success of the project. This Final Graduation Project will enable the project team to complete the project on schedule, within the project budget, in addition to meeting the overall objectives and stakeholder expectations.

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Estudiante: AMIRA CORREA-PELAYO

Fecha: Mayo, 2021

Tutor: Jorge Trejos Gutiérrez

Lector: Fabio Muñoz Jiménez

Lector : Sara Fonseca

 

 

 

PROJECT MANAGEMENT PLAN FOR THE DEVELOPMENT OF AN INTRANET FOR THE ECONOMIC DIVISION IN THE MINISTRY OF ECONOMY AND FINANCES

 

EXECUTIVE SUMMARY

 

Managing and disseminating economic and statistical information are vital for the credibility of the Ministry of Economy and Finances. A secure and efficient intranet coupled with a solid database is an important information system that any entity in the public administration needs to increase productivity and provide quality service to the national and international communities.

Data can be easily collected, treated, analyzed, stored in a secured database with limited accessibility, and posted online for the public. The Economic Division is the unique department within the ministry that has the authority to centralize data and provide information to the decision makers and all of the local, regional, national, and international scientific communities.

  The Economic Division (ED) is part of six technical departments within the Ministry of Economy and Finances (MEF), which is a functional organization where staff is grouped hierarchically by function.

The Economic Division has only one service called economic studies, which has the mission to monitor economic activities and make forecasts. It manages a large amount of data through its studies and forecasting sub-division and monitors projects for national and international donors through its governance and international sub-division for cooperation. Currently, the Economic Division has three (3) directions and three (3) services and counts fifteen (15) permanent employees. Currently, the Economic Division has no experience in initiating or planning projects.

It does not have any project management framework to plan, manage, and monitor projects. Creating a project management plan to initiate and plan projects as a result of this research will be the cornerstone for the success of this software product. Additionally, it will become vital for the ministry to engage in the intranet development project, since it will enhance its capacity to plan projects, particularly information system projects, by specifying all inputs, tools, and techniques that should be used in the project management process.

The lack of guidelines, procedures, templates, and management tools to initiate, plan, and manage projects can undermine the development progress of all projects and lead to unorganized implementation.

The purpose of this final graduation project (FGP) consists of creating a project management plan that will be very useful for project planning in order to increase the probability of project success. It will render a framework that can serve as a model for other projects in the future. It will define the basis of all project work and how it will be performed.

It will also provide the opportunity to strengthen the capacity of the ministry to better manage projects in the short term and to pave the way to create a PMO in the medium and long term that defines and maintains standards for project management within the organization.

  The general objective of this final graduation project (FGP) is to create a project management plan using the practice standards and frameworks of the Project Management Institute (PMI) for an intranet development project for the Economic  Division in the Ministry of Economy and Finance in order to collect, analyze, manage, store, and publish economic and financial data.

The specific objectives are to develop a project charter that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities, to formally authorize the existence of a project and provide the project manager with the authority to apply organizational resources to project activities by creating a scope management plan, to develop a stakeholder management plan to identify stakeholders and develop strategies to effectively engage them, to manage the timely completion of the intranet project by developing a schedule management plan, to create a cost management plan to ensure that the project can be completed within the approved budget, to develop a quality management plan to ensure that the project will satisfy the stated or implied needs for which it was undertaken, to create a resource management plan to identify and manage materials and human resources for the successful completion of the project, to develop a communication management plan to ensure the timely and effective communication of the project performance and other key information, to develop a risk management plan to identify and prioritize risks in the project and develop a risk response plan, and to develop a procurement management plan to purchase products and services needed from outside the project team.

The methodology used for this research was analytical, observational, and quantitative. Interviews were conducted with senior managers, sponsors, and members of the project team, and they were used in data collection.

The information that was found was analyzed for the development of a methodological solution through an in-depth analysis and the identification of appropriate strategies and process development.

Other information sources include reference books, literature reviews, and articles. However, the main source of information was gathered from the Guide of Project Management Body of Knowledge (PMBOK® Guide, 6 th Edition), which was used to develop the project management plan for the intranet development project.

In conclusion, the Ministry of Economy and Finances should conduct their future projects using good project management principles.

 Therefore, a project management plan with all of the subsidiary plans must be incorporated, and it will serve as a guide towards the completion of the project complying with the constraints of time, budget, quality, and scope.

One important element of the recommendations consists of proper communication being maintained by the project team and the relevant stakeholders to ensure a complete understanding of the requirements and deal with issues in a timely manner. In addition, the project manager and the team should adhere to strict budgetary constraints.

The intranet development must be properly maintained to guarantee customer satisfaction long after its deployment. Finally, the ministry could seek to undertake similar or larger projects in the future after having gained project management skills and experiences.

 

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https://www.uci.ac.cr/Biblioteca/Tesis/PFGMAP2136.pdf

Estudiante: Gabriel Berny DUVALSAINT

Tutor: Luis Diego Argüello ARAYA

Lector: María Fernanda IBARRA

Lector: Cristian SOTO

Fecha : October 2020

PROJECT MANAGEMENT PLAN FOR THE REHABILITATION AND ECOSYSTEM ADAPTION AT SOUTH COAST, ST. VINCENT AND THE GRENADINES

 

EXECUTIVE SUMMARY

The National Parks, Rivers and Beaches Authority (NPRBA) is a statutory body formally established in 2007 to protect and conserve nature and biodiversity.

Over the years, the NPRBA has engaged in the execution of several conservation and sustainable tourism-related projects with the intent to meet the demands of the Authority's mandate. St. Vincent and the Grenadines is a multi-Island state, highly vulnerable to adverse climate impacts (Gonsalves, 2017).

For this reason, the NPRBA emphasizes the significance of introducing adaptation strategies to improve sustainable management, conservation, and restoration to protect local communities and coastal ecosystems to become more resilient to face anticipated challenges.

At the NPRBA, there is a high demand for improved project performance. An absence of a formal project management framework hinders the implementation of critical activities.

The NPRBA recognizes the importance and the need to implement a change effort to optimize and potentiate the quality of conservation projects.

To appropriately manage the Rehabilitation and Ecosystem Adaptation at South Coast project, it is necessary to incorporate a plan to ensure its successful completion. Therefore, a comprehensive strategic plan that includes sound project management knowledge, tools, and techniques to support successful project delivery is required.

The general objective was to develop a project management plan framed within the Project Management Institute's standards to manage the implementation of the "Rehabilitation and Ecosystem Adaptation at South Coast, St. Vincent and the Grenadines project.

" The specific objectives are: to develop an integration management plan to unify and coordinate the processes and project management activities during the project; to create a scope management plan to guide how project work will be defined validated and controlled; to develop a schedule management plan to ensure the timely completion of the project; to create a cost management plan to manage cost throughout the projects' life cycle; to create a quality management plan to manage the quality of the project deliverables in order to meet stakeholders expectations; to develop a resource management plan to ensure that all human and material resources are identified and managed effectively to successfully complete the project, to design a communication management plan to ensure that information generated is of the appropriate quality and breath and that it reaches the various stakeholders at the proper time; to create a risk management plan that identifies risk and risk responses to ensure successful completion of the project; to develop a procurement management plan to guide to acquisition of products, services and results required by the project; and finally to create a stakeholder management plan to identify key stakeholder's and analyze their impact on the project.

he research methods used for the project were analytical, qualitative, and quantitative. Data relevant to this research were collected using primary and secondary sources. First-hand observation, interviews, and publications were interpreted, analyzed, conceptualize, synthesize, and evaluated objectively. The xiii PMBOK® Guide (2017) was the main publication used to enable the elaboration of the subsidiary plans.

 In conclusion, the Project Management Plan developed for the "Rehabilitation and Ecosystem Adaptation at South Coast Project" can positively affect the project team and the NPRBA. The Project Management Plan is an opportunity to create awareness about the importance and benefits of managing projects using formal documented plans.

 All the required subsidiary plans were realistically planned and well document. The Project Management Plan provides valuable information for the project team to make informed decisions and modifications necessary to manage and control cost, quality, and schedule. The Resource Management Plan provides tools and techniques that help improve time and resource usage. Stakeholder and Communications Management are two key knowledge areas that are crucial for successfully engaging key stakeholders.

The implementation of both plans can help develop the capacity of the project team to build positive community relations and minimize conflict by ensuring that the key stakeholders align with project goals.

The Procurement Management Plan would increase the competency level of the NPRBA to plan and execute procurement management processes more effectively.

The application of the Risk Management Plan can significantly reduce negative impacts and build a robust reputation as an organization that is known for consistently delivering projects successfully.

It is recommended that the Project team adopt the Project Management Plan for the "Rehabilitation and Ecosystem Adaption at South Coast, St. Vincent and the Grenadines project."

The Project Manager should integrate regenerative practices in the Project Charter and follow through in other areas such as the Procurement Plan. Also, refrain from adding features not in scope unless suggested by the customer and ensure that quality criteria are met.

The Project Team should apply a combination of tools and techniques to execute the project management plans effectively. These tools include fast-tracking, schedule, compression, resource allocation and resource leveling, among others. Furthermore, the Project Manager should practice proactive communication in addressing stakeholders' needs and expectations.

The Project Manager must proactively manage risks associated with the project. Adherence to monitoring and control budget, schedule, quality, and scope is essential for good management.

 

Descargar aquí:

http://www.uci.ac.cr/Biblioteca/Tesis/PFGMAP2135.pdf

Estudiante: Nyasha Alicia Child.

Tutor: Karolina Jiménez Monge

Lector: Juan Camilo Delgado

Fecha: junio 2021

PFG2135MAP