EXECUTIVE SUMMARY
Managing and disseminating economic and statistical information are vital for the credibility of the Ministry of Economy and Finances. A secure and efficient intranet coupled with a solid database is an important information system that any entity in the public administration needs to increase productivity and provide quality service to the national and international communities.
Data can be easily collected, treated, analyzed, stored in a secured database with limited accessibility, and posted online for the public. The Economic Division is the unique department within the ministry that has the authority to centralize data and provide information to the decision makers and all of the local, regional, national, and international scientific communities.
The Economic Division (ED) is part of six technical departments within the Ministry of Economy and Finances (MEF), which is a functional organization where staff is grouped hierarchically by function.
The Economic Division has only one service called economic studies, which has the mission to monitor economic activities and make forecasts. It manages a large amount of data through its studies and forecasting sub-division and monitors projects for national and international donors through its governance and international sub-division for cooperation. Currently, the Economic Division has three (3) directions and three (3) services and counts fifteen (15) permanent employees. Currently, the Economic Division has no experience in initiating or planning projects.
It does not have any project management framework to plan, manage, and monitor projects. Creating a project management plan to initiate and plan projects as a result of this research will be the cornerstone for the success of this software product. Additionally, it will become vital for the ministry to engage in the intranet development project, since it will enhance its capacity to plan projects, particularly information system projects, by specifying all inputs, tools, and techniques that should be used in the project management process.
The lack of guidelines, procedures, templates, and management tools to initiate, plan, and manage projects can undermine the development progress of all projects and lead to unorganized implementation.
The purpose of this final graduation project (FGP) consists of creating a project management plan that will be very useful for project planning in order to increase the probability of project success. It will render a framework that can serve as a model for other projects in the future. It will define the basis of all project work and how it will be performed.
It will also provide the opportunity to strengthen the capacity of the ministry to better manage projects in the short term and to pave the way to create a PMO in the medium and long term that defines and maintains standards for project management within the organization.
The general objective of this final graduation project (FGP) is to create a project management plan using the practice standards and frameworks of the Project Management Institute (PMI) for an intranet development project for the Economic Division in the Ministry of Economy and Finance in order to collect, analyze, manage, store, and publish economic and financial data.
The specific objectives are to develop a project charter that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities, to formally authorize the existence of a project and provide the project manager with the authority to apply organizational resources to project activities by creating a scope management plan, to develop a stakeholder management plan to identify stakeholders and develop strategies to effectively engage them, to manage the timely completion of the intranet project by developing a schedule management plan, to create a cost management plan to ensure that the project can be completed within the approved budget, to develop a quality management plan to ensure that the project will satisfy the stated or implied needs for which it was undertaken, to create a resource management plan to identify and manage materials and human resources for the successful completion of the project, to develop a communication management plan to ensure the timely and effective communication of the project performance and other key information, to develop a risk management plan to identify and prioritize risks in the project and develop a risk response plan, and to develop a procurement management plan to purchase products and services needed from outside the project team.
The methodology used for this research was analytical, observational, and quantitative. Interviews were conducted with senior managers, sponsors, and members of the project team, and they were used in data collection.
The information that was found was analyzed for the development of a methodological solution through an in-depth analysis and the identification of appropriate strategies and process development.
Other information sources include reference books, literature reviews, and articles. However, the main source of information was gathered from the Guide of Project Management Body of Knowledge (PMBOK® Guide, 6 th Edition), which was used to develop the project management plan for the intranet development project.
In conclusion, the Ministry of Economy and Finances should conduct their future projects using good project management principles.
Therefore, a project management plan with all of the subsidiary plans must be incorporated, and it will serve as a guide towards the completion of the project complying with the constraints of time, budget, quality, and scope.
One important element of the recommendations consists of proper communication being maintained by the project team and the relevant stakeholders to ensure a complete understanding of the requirements and deal with issues in a timely manner. In addition, the project manager and the team should adhere to strict budgetary constraints.
The intranet development must be properly maintained to guarantee customer satisfaction long after its deployment. Finally, the ministry could seek to undertake similar or larger projects in the future after having gained project management skills and experiences.
Descargar Aquí:
https://www.uci.ac.cr/Biblioteca/Tesis/PFGMAP2136.pdf
Estudiante: Gabriel Berny
DUVALSAINT
Tutor: Luis Diego Argüello
ARAYA
Lector: María Fernanda IBARRA
Lector: Cristian SOTO
Fecha : October 2020
