EXECUTIVE SUMMARY
For
more than 20 years, events oriented towards edifying professionals in the
financial service industry have been offering an opportunity to collaborate,
gain insight, and to connect with similar regional and international
communities.
In
response to the increased need to outsource event-planning services, Polished
Events Inc. was established in 2019. Since then, the company has organized
several corporate and private events with much success.
As countries in the Caribbean and the wider Latin
America and Caribbean (LAC) region become targets and are singled out as major
money-laundering states for the proceeds of narcotics trafficking, regional
governments have been compelled to augment its anti-money laundering efforts.
A
survey conducted by Polished Events Inc. confirmed the need for transformation
of the AML and CFT sphere in Belize and the wider Latin America and Caribbean
(LAC) region.
The
need for increased AML/CFT awareness among industry professionals was also
established.
This
fueled Polished Events Inc’s decision to organize and host an annual AML/CFT,
Anti[1]Fraud,
and Financial Crimes Conference in Belize.
The
objective and overarching benefit of this FGP was the establishment of a
project management plan based on PMI’s Project Management principles for the
organization of an annual AML/ CFT, Anti-Fraud, and Financial Crimes Conference
in Belize.
It
will provide participants with eye-opening experiences keynote address, panel
discussions, breakout sessions, roundtable talks, networking, and team-building
activities, workshops, and motivational speeches.
This project will serve as a model for
effective planning, resource deployment, and continuous success for Polished
Events Inc.
There
were ten (10) specific objectives. The first objective was to create a project
charter to formally authorize the project and to provide the project manager
with the authority to apply organizational resources to the project and produce
the project management plan.
The second and third objectives looked at
creating a scope management plan to ensure that all required work was completed
and a schedule management plan to ensure that the project was finished on time.
The
fourth and fifth specific objectives focused on the development of a cost
management plan to ensure that the project was executed within budget and the
creation of a quality management plan to ensure sponsor requirements and
project deliverables were produced.
The
sixth, seventh, and eight specific objectives comprised of the development of a
resource management plan so that the demands of the project were met; a
communications management plan to ensure that all stakeholders were provided
with information on the status of the project and a risk management plan to
ensure that all risks were identified documented and planned for.
The
final two objectives addressed the xii development of a procurement management
plan to ensure that the make-or[1]buy
analysis was conducted, and procurement needs were identified, and to create a
stakeholders management plan to ensure that all participants affected by the
project were identified.
To
achieve these objectives, analytical and qualitative research methods were used
to analyze and collect information during the project.
Interviews
were the primary tool used to collect the information needed for the project.
The project primarily utilized unstructured interviews, to gather information
and insights on how to organize and host an annual Anti-Money Laundering (AML)
and Counter-Financing of Terrorism (CFT) Conference.
Professionals from the event planning and
financial industries were the primary participants of the interviews. The
development of the project management plan and its subsidiary documents for the
organization and hosting of an annual AML/ CFT, Anti-Fraud, and Financial
Crimes Conference in Belize was guided by PMI’s Project Management principles
as documented in PMBOK® Guide 6th Edition.
Each
subsidiary document was developed through careful elaboration and integration
of event management principles and project management processes.
Each
subsidiary document was used to improve the project team’s ability to manage
the initiation, planning, executing, monitoring and controlling, and closing
processes of the project.
Thus,
the plan will be used as a stepping-stone for excellence and reference guide
for evaluating the success of this conference and other future events organized
and hosted by Polished Events Inc.
This plan aids in ensuring the objectives of
the project were completed on time and within budget. It identifies the project
scope and requirements, stakeholders, their roles and responsibilities.
It
also describes communication requirements, quality specifications, and change
control processes to be adopted throughout the project. Additionally, it describes
the processes for the identification and mitigation of all potential risks
associated with the project.
To
ensure Polished Events Inc. remains a relevant player in the Event Planning
Industry, it is recommended that the organization adhere to current PMI’s
project management principles, and ensure each team member is properly and
adequately trained on these. It is also recommended that a central repository
for the storage of all project documents is established and that lessons
learned from this event and similar events are evaluated and the findings are
used to establish mitigation measures to avoid reoccurrence.
http://www.uci.ac.cr/Biblioteca/Tesis/PFGMAP2138.pdf
Estudiante: Arlette Marie Arana
Tutor: María Fernanda Ibarra
Lector: Eneida Góngora
Lector; Carlos Castro
Fecha : Noviembre 2020
