EXECUTIVE SUMMARY (ABSTRACT)
Suruga Institute is a unique research institution in the Shizuoka Prefecture of Japan.The Institute’s mission is to enhance the regional economy, as well as, support the management of small to medium-sized organisations in Shizuoka.
Suruga’s aim is to help bridge the gap among academy, industry and community by creating an organization that enables individuals from these fields to conduct research for the benefit of the community.
The Institute currently facilitates its mission by allotting funds to researchers for various projects that they deem beneficial to the community. However, the research projects being carried out do not have any specific guidelines established.
This is an inherent weakness of the processes within the organisation. In order to maximize its effectiveness, there should be an established plan that guides the execution of projects for grant recipients. Therefore, it must develop a standard Project Management Plan which will apply project management principles to the research process and help researchers optimize the quality of the research conducted.
The general objective was to develop a Project Management Plan based on established Project Management Institute guidelines and apply it to a research project being conducted at the institute; Project Management Plan for Conducting Research on the Impact of Assistant Language Teachers (ALTs) on English Education in Shizuoka Prefecture.
The specific objectives of the project were first to design a Project Charter that defines the formal authority of the Project Manager, as well as, gives the Project Manager power to use organizational resources to meet project objectives and develop the Project Management Plan by June 2020.
Second, to create a Scope Management Plan for the delineation of all activities required for the project by July 2020. Third, to develop a Schedule Management Plan to support the completion of the project within the established time constraints by July 2020. Fourth, to produce a Cost Management Plan for the completion of the project within the established budget by July 2020.
Fifth, to create a Quality Management Plan to establish the quality requirements for the project in keeping with the triple constraints project methodology by July 2020. Sixth, to design a Resource Management Plan that clearly identifies how the resources will be managed and controlled for the successful completion of the project by July 2020. Seventh, to produce a Communications Management Plan that details how project communication will be managed and used to coordinate with stakeholders by July 2020.
Eighth, to create a Risk Management Plan that identifies risks associated with the execution of the project and to plan for and analyse these risks, as well as, the appropriate responses, how risk responses will be implemented and how monitoring of the project’s risks will take place by July 2020. Ninth, to create a Procurement Management Plan that supports the procedures for obtaining products and services required for the successful completion of the project by July 2020 and finally, to develop a Stakeholder Management Plan that details the project stakeholders and how they will be engaged for the successful completion of the project by July 2020.
The methodologies utilised for this project were descriptive, analytical and applied. Information was obtained primarily through interviews with staff at the Institute and other researchers. This information was then analysed using the Project Management Body of Knowledge (PMBOK), academic research databases and research handbooks to develop the subsidiary sections of the project management (PM) plan.
This PM Plan provided Suruga Institute with a model tool to be applied to research being carried out at the Institute. The main conclusions from this process were that project management can be successfully applied to research projects throughout each project process, from initiating to closing. During the planning phase of the research project, a Project Charter was developed to accompany the research proposal.
The application of project management principles from the PMBOK saw the development of the subsidiary plans as outputs for meeting the FGP’s objectives. These included the scope, schedule, requirements, cost, quality, resources, communications, risk, procurement and Stakeholder Management Plans.
The recommendations include the adoption of PM methodology and this PM Plan as a document template for Suruga Institute, use of the Project Charter to establish transparency, the appointment of a project administrator to facilitate accountability, greater support in the research procurement process, more modern communication channels, developing specific protocols for research quality, ensuring adequate project documentation to be used as Organisational Process Assets and the acquisition of quantitative risk assessment tools for future research.
Estudiante: AKIERAH BINNS
Aprobado : Agosto 2020
TUTOR: SOPHIA CRAWFORD
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