EXECUTIVE SUMMARY (ABSTRACT)
Since 2017, the United Nations Office on Drugs and Crime (UNODC) in Mexico started to reform its organizational structure into programs and pragmatic pillars instead of projects.
This change has led to an increase in the organization’s activities and staff, which has tripled in the last year to 150 people. Currently, the organization has a weakness: there is neither accurate planning nor a management of procurement procedures according to the project’s requirements due to the uncertainties that exist with donors and also a deficient planning.
In view of the increasing number of new activities and the development of projects, the organization must increase its management and procedural efficiency so that the procurement subunit can comply with all requirements and with the best attainable quality.
In the past, there was no proper planning to use budgets and request necessary services and goods for the implementation of the projects. That has brought many negative consequences, such as the overload of work and pressure for the operations team, because the team tries to meet their requests at the last minute, and that also damages the quality and cost. So, many times, the projects have implemented their activities with a higher cost compared to their budget and not with the quality expected.
The procurement methodology for the UNODC project’s in Mexico is basedon the development of a new methodology of procurement procedures that will beimplemented with the Mexican Penitentiary System Project, and based on its result,it will be sought to be applied to other projects and promote an improvement in the development of operations and thus improve the efficiency of every project implementation.
The methodology will be based on the formulation of good practices and procurement methods of the United Nations Secretariat to promote efficiency and transparent processes for low value procurement (frequent purchases that are worth less than $ 10,000 USD) and also in major bidding processes that have a worth up to $ 10,000 USD. Each requisition needs governance to respect a fair competition in the market and ethical guidelines to implement good practices by the procurement team members.
The main objective was to implement a procurement management methodology with the Mexican Penitentiary System Project based on the procurement norms of the Secretary of the United Nations, headquarters, and central office of the organization, to organize the process of acquisition and procurement and then apply it to different projects in the UNODC in Mexico.
The specific objectives are to do an analysis of the current processes of procurement and identify the areas of improvement to promote more transparency and efficiency, to implement procurement standardized procedures so that each project can have clear outcomes from such procedures, to map the acquisitions forecasted for the following semester through an acquisition plan for the same period in order to consider potential best practices when developing the procurement methodology, to create new procurement templates to facilitate the analysis of needs and characteristics of the project, and to apply the methodology to the Mexican Penitentiary System Project in order to evaluate it.
The methodology for this research was analytical. A procurement plan wascreated for the next 4 months, and after the information was collected and evaluated,it was used in an inductive approach to generate a strategy to train the members ofthe projects with the new procurement processes and determine the best methods to manage each requisition and achieve the best results.
In conclusion, the new methodology could be developed with the Mexican Penitentiary System Project with great results due to the improvement of procurement procedures and an implemented strategy developed by the project and the members of the procurement subunit.
It is recommended to implement different strategies with each projectbecause they have different organizations, donors, and events that require open communication, training, and guidance in the acquisition processes.
Descargar Aquì:
http://www.uci.ac.cr/Biblioteca/Tesis/PFGMAP2049.pdf
Estudiante :
Luis Felipe Alfaro Navarro
Aprobación : Abril 2020
