EXECUTIVE SUMMARY (ABSTRACT)
Choo’s Enterprises Ltd. is a Barbadian owned company which is known for producing high quality food products, mainly herbs, spices, exotic spice blends, condiments, syrups, concentrates and sauces under the brand “Try It” and distributing bulk food items since 1983. They currently market these products to all segments of the retailing, catering and manufacturing trade in Barbados only, but since they are actively seeking to export their food products to the USA, they must first comply with Food and Drug Administration (FDA) food safety requirements and this requires the implementation of their international Food Safety Regulations.
They therefore reached out to FSQ Solutions Inc. to assist with them with this project. FSQ Solutions Inc. is a “small company established in response to the specific food safety, hygiene, and quality management needs of budding micro/small and medium enterprises/entrepreneurs (SMEs) in the food industry across Barbados” (FSQ Solutions Inc., 2011, p. 2).
Since they have worked on several similar projects, Choo’s Enterprises decided to solicit their services for this project. The Managing Director of Choo’s Enterprises Ltd. decided that in the absence of a Project Management Plan for this project, one was needed to enhance the success of this project.
FSQ Solutions Inc. therefore worked on creating a Project Management Plan for the implementation of the FDA Food Safety Regulations at the facility with all the sections of the Project Management Plan along with all of the tools, techniques, and concepts needed using the standards set out by the PMBOK Guide.
Generally, the implementation of Food Safety systems fails due to the processbeing driven by manufacturing units rather than initiated by management. In addition, the implementation is usually done backwards, without the prerequisite training and support, and this can lead to several serious issues, such as: failure to identify hazards and CCPs correctly; inadequate provision of resources; poor management commitment and culture; poor quality data and information; poor understanding of the requirements; and poor training and technical leadership.
In order to avoid these pitfalls, proper planning is required. Therefore, for better implementation and stability of such a system, the creation of a Project Management Plan is critical.
The general objective for this project was to create a Project Management Plan,using the standards set out by the PMBOK Guide, for the implementation of the FDA Food Safety Regulations at Choo’s Enterprises.
The specific objectives were to: create a project charter that formally sanctions the project and provides the project manager with the authority to apply organizational resources to the project activities; create a scope management plan to ensure that all works essential for the successful completion of the project are encompassed; create a schedule management plan to sustain the development and management of the project schedule within the time constraints; create a cost management plan to define the processes for developing and estimating the project budget; develop a quality management plan to identify and manage the quality requirements for the project and the food products to ensure the results meet stakeholders’ expectations; create a resource management plan to ensure that all the required human resources, facilities, equipment, materials, supplies and other resources needed are identified and the critical teams acquired and developed; craft a communication management plan to ensure the timely and effective communication tostakeholders of needs, status and other fundamental information; create a risk management plan to ascertain and scrutinize the risks to the successful completion of the project and develop plans to minimize the likelihood and severity of the risks; generate a procurement management plan to be used in attaining products, services or results required by the project, and build a stakeholder management plan to identify the people, groups or organizations that could impact the project and develop effective strategies for their engagement in order to support the project’s timely and successful execution and within the approved constraints.
The methodology employed for this project involved sourcing information mainlyfrom field observation, structured questionnaires, surveys/audits, interviewschedules, notes, meeting minutes, internet communications and correspondence, as well as standards, especially the Guide to the Project Management Body of Knowledge (PMBOK® Guide) Sixth Edition, other books, official publications and library databases. The evaluation of data obtained was done using analytical statistical techniques from various tools such as templates and checklists for each process component in the planning process group of activities in order to develop the Project Management Plan.
In conclusion, FSQ Solutions did an exceptional job in managing the project andseveral scheduled meetings were held with the Project Manager and the selected project team members in order to develop the elements needed as part of the attainment of the objectives of the Project Management Plan. The methodologies and tools outlined in Section 3 of this FGP for the FDA Food Safety Regulations Implementation at Choo’ s Enterprises were also used in the development process.
The templates used in developing the deliverables by the team were adapted fromthe PMBOK® Guide and PMI database as well as the Lean Six Sigma Guide.As a means of continuous improvement, it is recommended that FSQ Solutions, as a Project Manager, contract a team responsible for the review of documentation for legal reasons as a service to clients; provide services and training on the bidding, TOR, SOW and tendering process to assist clients in these aspects; invest in the tools required to complete quantitative risk analyses for all projects and have clients use the Project Management Guide or Framework to help direct the development of all project management tools. In addition, have full transparency when documents are updated in a timely fashion but disseminate to all respective personnel, including management, stakeholders and directors, so everyone will know the impact of the delays for various activities on the project’s outcome and timelines.
Descargar Aquì :
http://www.uci.ac.cr/Biblioteca/Tesis/PFGMAP2051.pdf
Estudiante: Nadine Benn Greaves
Fecha de aprobaciòn : Enero 2020
