EXECUTIVE SUMMARY
In order for projects to be effectively managed, a formal structure and a clear methodology are necessary. The lack of such structure can cause projects to be delayed or even abandoned.
Many organizations, like the International Executive Council, have attempted various ways of managing their projects but never a formal project management methodology that was tailored specifically for their way of work.
The IEC is currently seeking to enhance their productivity and their efficiency in managing their projects. The purpose of this document is to develop a proposal of a methodology that will enhance the IEC’s workflow in managing projects.
The
general objective of this final graduation project is to propose a methodology
for project management for the Sword of the Spirit International Executive
Council that will optimize the project performance for the organization.
The
specific objectives are to identify the areas where the organization needs
improvement as a way to determine the main elements of the project management
methodology, to develop a standard for project development that can be easily
adopted by the organization, to create the project management processes flow
charts and descriptions of the proposed methodology to ensure that it is well
understood and implemented, to design project document templates that will
serve to apply the standard, and to provide an example case to highlight the
benefits of the proposed methodology.
The
methodology for this project was a combination of knowledge gathered directly
from the IEC members via email and online interviews, with the analytical
review and application of secondary sources such as the PMBOK developed by the
Project Management Institute.
The
best practices for Project Management that are mentioned in the literature were
compared to the information provided by the IEC members as a way to tailor the
best possible methodology for the organization. During the development of the
project, it was clear that the organization’s expectation of the methodology
did not comply with the minimum requirements for a project management
methodology that is helpful for running successful projects in an organized
way.
An analysis was done of the IEC expectations,
and criteria were developed for the methodology. These criteria were organized
into the phases of the project and the methodology began to take form. This was
followed by the development of templates for all the project documents and a
brief description of how each document is applied to the xi methodology as a
guide for the end users. Finally, a case study was developed applying the
methodology to an old project to exemplify how the methodology could be applied
to a real-life project in the organization. It was concluded that the Sword of
the Spirit needs a formal approach to managing their projects, and that a
simple methodology would be a good starting point for them as an organization.
It was necessary to perform some tailoring on the methodology in order to fit
the needs and requirements of the organization. Another conclusion is that
while project planning takes time, it is also valuable because it reduces the
amount of work in the executing phase. This highlights the value of project
integration.
The
overall recommendation flowing from this final graduation project is that every
organization needs a project management methodology. Particularly, the Sword of
the Spirit needs a simple but formal methodology, and they need to regularly
evaluate their projects in order to make adjustments to such methodology.
It is recommended that the IEC members go
through some training sessions in order to understand the importance of project
management, as well as to learn the workflow they will need to follow when
applying the methodology.
Descargar Aquí:
https://www.uci.ac.cr/Biblioteca/Tesis/PFGMAP2131.pdf
Estudiante:
Juan Carlos Aragón Chamberlain
Fecha
de aprobación: June, 2021
Tutor:
Fabio Muñoz Jiménez
Lector:
Jorge Trejos Gutiérrez
Lector:
Eduardo Lima Calvo
