EXECUTIVE SUMMARY (ABSTRACT)
The Belize Youth and Community Project (YCT) was established in 2013, which was
to target vulnerable communities with an emphasis on restoration of community
values within the south side areas of the city.
The Ministry of Human Development,
Poverty Alleviation and Social Transformation a body of the government of Belize
was mandated to promote economic development through investment promotion,
entrepreneurial development, marketing and policy development for vulnerable
areas.
The proposal was to create a monitoring and Evaluation plan for the Youth and
Community Transformation Project (YCT) as identified in the charter. The project
would correlate with the objective of the YCT as a developmental initiative.
The
problem to be solved would be assisting with program assessment and determine
quality of program delivery under the project for stakeholders as well as identify
areas for improvement in resource allocation. Quite often these projects do not allow
for proper assessment of the use of governmental resources and that affects the
justification for additional funding.
The general objective was to develop a Project management plan within the
professional standards of the Project Management Institute (PMI) to used in the
monitoring and evaluation plan for the Youth and Community Transformation project
(YCT) in Belize.
The specific objectives were: to create a project charter to formally
authorize the project and provide the Project Manager with the authority to apply
organizational resources to the project in order to produce the Project Management
Plan; to create a project integration management plan to successfully coordinate all
elements of the project which includes coordinating multiple tasks, managing
conflicts as well evaluating resources and stakeholders; to create a scope
management plan that included all the work required to complete the project; to
create a schedule management plan which supported the development and
management of a project schedule and ensured the project was completed within
the time allotted;to create a cost management plan that defined the processes for
developing and managing project budget within the project needs;to develp a quality
management plan that identified the quality requirements for the project which
ensured that results meet expectations for approval within the time,cost and scope
constraints;to create a human resource management plan that ensured all human
resources were identified and managed effectively to complete the project within
time, cost and scope constraints;to develop a communication management plan which ensured the timely and effective communication of the project status and
critical information; to create a risk management plan that identified and examined
risks for the successful completion of the project amd developed plans to minimize
the chances of negative risks; to develop a procurement management plan that was
used to obtain goods, services or results required by the project, and to develop a
stakeholder management plan that identified and supported all the project
stakeholders and ensured effective stakeholder engagement.
The Methodology used for the research was analytical or explanatory. The main
resources that was used to gather information included A Guide to the Project
Management Body of Knowledge (PMI) Sixth Edition and interviews , documents
from project team members on behalf of the Belize government.
The information was
analyzed in order to create the supporting plans for the project plans associated to
the YCT project .
The Project Management Plan developed using the PMI provided a a new
methodology for the project team to build a more thorough project management plan
for a project that could assist the most vulnerable, such as the YCT.
The plans
developed would help the YCT project team better manage the project and
guarantee higher rate of success. It is highly recommended the YCT project team
consider using plans that would better evaluate projects funded by international
banks.
Plans developed to determine how resources are utilized and what risks are
associated with such projects, offer a better reporting system for donors and
stakeholders. The YCT project team should also utilize document preparation and
management to organize, store and create a centralized location for project planning
and future organizational process assets.
In conclusion, while project documents provided by the YCT project attached to
the Minisrty of Human Development offered much guidance in developing the FGP,
the PMI project management Knowledege areas were central in focusing on how the
process would be achieved for success.
it is quite obvious how the knowledge areas
are critical aspects of project execution for stakeholder satisfaction. Additionally,
when considering how the YCT will be beneficial for the government and future
endeavors that beneft the ministry; Ideally, it is highly recommnened that the ministry
considers an approach to YCT projects that is standardized as one does not
presently exist.
The purpose of doing the this FGP was to ensure that evaluation
systems can be included in youth projects as a a way of measuring success.
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Estudiante :Joseph Stamp-Romero
Fecha de aprobaciòn : Mayo 2020
