ABSTRACT
The department of Grand'Anse is nicknamed the granary of Haiti because of the
fact that it is one of the departments producing the most used foodstuffs in the country.
By its geographical position, it is also one of the areas that is most exposed to natural
disasters.
The latest, Hurricane Mathieu, which took place in October 2016, destroyed
most of the existing structures and plantations. Many people have had to leave their
homes and their fields to migrate either to the capital or to the Dominican Republic.
Since
then, institutions have managed to recover by forming partnerships with the private sector
or with national or international organizations.
It is in this context that the International Labor Organization (ILO) has signed an
agreement with the National Institute of Vocational Training (INFP) to accompany them in
their recovery process.
The training project for 680 young people is one of many projects
which the ILO has in partnership with training centers that are part of the national
vocational training system with the aim of strengthening their management capacities
while giving the necessary tools to young people in vulnerable situations to improve their
chances of finding a decent job.
The work presented here was developed with the objective of contributing to this
capacity building process, mainly the one from the Jérémie Training Center which is one
of the six vocational training centers that exist for the whole Grand'Anse department.
The
parliament’s education committee has seriously questioned their management capacity.
The general objective for the project is to develop a project management plan for
the youth training project, enabling the Jérémie Training Center to effectively manage all
resources and maintain stakeholder engagement while respecting the donor's quality
principles.
The specific objectives are to create a project charter that authorizes the
project and gives the authority to apply organizational resources to the project to produce
the project management plan, to develop a scope management plan defining
requirements and expectations for this project, to create a schedule management plan
to ensure that the work will be finished on time, to create a cost management plan for
assigning costs to work packages, to develop a quality management plan outlining the
minimum criteria for stakeholders’ acceptance, to create a project resource management
plan to allocate resources to work packages in an efficient manner according to national
and international labor laws and conventions, to develop a communication management
plan to ensure the timely production, transfer, monitoring, and management of program
information to stakeholders, to create a sustainable risk management plan that identifies
risks and risk responses for risks directly related to the project, to develop a procurement
management plan to identify and award contracts to suppliers who can purchase
sustainable goods and services, and to create a stakeholder management plan to ensure
the appropriate identification, categorization, and participation of program stakeholders.
The methodology used for the research was analytical. The main sources used to
collect information were the sixth edition of the Project Management Knowledge Guide
(PMBOK® Guide) and interviews with members of the INFP, the EPJ, and the main donor
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in this case, which is the ILO.
The information was reviewed, verified, and analyzed before
selecting each tool used to develop the project management plan for this professional
training project. Throughout this research, the PMBOK® Guide (sixth edition) was the
main tool.
It provided a new approach and a new methodology to the project team to
develop this project management plan that will serve not only for this training project, but
also for the other projects that this center will have to perform.
Based on this methodology, a model for each of the processes responding to the
different objectives of this work has been achieved.
These results were achieved thanks
to the support and collaboration of each of the stakeholders in this project. The project
management plan allowed them to improve their way of doing things, by providing them
with a methodology that they could adapt to the liking of the EPJ projects.
It is
recommended that the project team receive training on tools necessary for the institution
and also on subjects such as children's rights and others to enable them to better meet
the requirements of donors. This will allow them not only to grow as a training center but
also to better serve the population.
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