EXECUTIVE SUMMARY
Ecological Christian Organization (ECO) is an indigenous, Non-Governmental
Organization registered with the Uganda’s NGO Board under the Ministry of
Internal Affairs. ECO works towards the realization of sustained livelihoods and
rights of marginalized, under-served and vulnerable groups in Uganda.
Since its
establishment in April 2005, ECO has implemented a varied portfolio of projects in
the greater Karamoja region and the Lake Victoria basin focusing on natural
resource governance, climate change and Resilience, and ecosystem
management and restoration.
However, ECO has no customized Project
Management Office (PMO) and the current project management approach in use is
not sufficient to successfully deliver a production improved cookstoves project of
the magnitude desired. ECO’s previous projects have been characterized and
affected by unplanned changes in scope, time, cost and human resources which
often result in low or negative returns on investment and value for money as well
as unpredictable outcomes.
Due to the size and complexity of the proposed
project, it is of great importance to produce an extensive project management plan.
In order to increase the successful implementation of ECO’s Improved Cookstoves
project (ICS), a Project Management Plan for the production and distribution of
ECO Improved Cookstoves Project was developed detailing the management of all
critical aspects of the project.
Each step was coordinated strategically to develop
all of the subsidiary documents which will be used as a guide during project
execution. The project explored the Project Management Institute’s (PMI) guide to
effectively create a Project Management Plan, providing justification for the
decisions made while developing the project’s integration, scope, time, cost,
quality, human resources, communication, risk, procurement, and stakeholder
management plans.
Each element of the Project Management Plan was created,
along with all of the tools, techniques, and concepts used to justify each
management decision selected for application in order to guide proper executing,
monitoring, and controlling of the project phases as well as completing and
managing the work required to meet the project objectives.
The Final Graduation Project general objective was to develop a Project
Management Plan for the production and distribution of ECO Improved Cookstoves Project that meets the standards of the Project Management Institute for
communities in the Lake Victoria Basin, Uganda. The specific objectives were:
(objective 1) To create a project charter that formally authorizes the project and
provide the project manager with the authority to apply organizational resources to
the project in order to produce the project management plan;
(objective 2) to create
a scope management plan to ensures that all works required are included to
successfully complete the project;
(objective 3) to create a schedule management
plan to support the development and management of a project schedule that
ensures the project is completed within the time constraints;
(objective 4) to create
a cost management plan to define the processes for developing and managing the
project budget that ensures the project is completed within the budget constraints;
(objective 5) to develop a quality management plan to identify the quality
requirements for the project to ensure the results meet expectations for approval
within the time, cost and scope constraints;
(objective 6) to create a human
resource management plan to ensure that all human resources are identified and
managed effectively to complete the project within time, cost and scope
constraints;
(objective 7) to develop a communication management plan to ensure
the timely and effective communication of the project status and other key
information;
(objective 8) to create a risk management plan to identify and examine
risks to the successful completion of the project and develop plans to minimize the
likelihood of the risks;
(objective 9) to develop a procurement management plan to
be used to obtain products, services or results required by the project and;
(objective 10) to develop a stakeholder management plan to identify the people,
groups, or organizations that could impact or be impacted by the project and
develop an effective strategy to engage them in project decisions and execution
The methodology used was analytical, where the information came from sources
such as A Guide to the Project Management Body of Knowledge (PMBOK® Guide)
6th Edition and interviews with different key stakeholders or content experts.
All the
information was gathered towards the creation of all the subsidiary documents that
integrates the Project Management Plan for the ECO Improved cookstoves project.
The Project Management Plan developed provided a new methodology for the
project team to build a more thorough project management plan for a project as important as the ECO Improved cookstoves project, to improve the way ECO
would manage the project.
It is recommended that ECO improved cookstoves project must use the formal and
documented processes for project management to minimize the risk of missing
critical items for projects completion.
Create document management and storage
system as a repository share drive to store all the projects developed for the
organization in order to have more accessibility to historical information, previous
learnings and future use.
ECO should create and develop a project management
team, complete quantitative risk analyses for all projects like ICS, pursue the
implementation of project management culture, hire a project management team
and assure it’s in place prior to the execution of any project and consider the use of
the planning process and templates created during the development of the Project
Management Plan for the ECO ICS project, as a basis for implementing a
methodology to be used by ECO for future projects of similar relevance.
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