EXECUTIVE SUMMARY
Belize Trade and Investment Development Service (BELTRAIDE) is a statutory body of the Ministry of Economic Development, Petroleum, Investment, Trade and Commerce of the Government of Belize with a mandate to attract high-quality investment, develop small and medium enterprises as well as promote export.
BELTRAIDE has been implementing projects since 2003 but without a project management structure.
In 2010, the organization was restructured and a post for a project officer was created for the administration and monitoring of the project. The officer did not have any background in project management but acquired the knowledge by administering projects along with the funding agents.
The Small Business Development Centre Belize (SBDCBelize) opened its doors three years ago as a unit of BELTRAIDE, to serve the small business and entrepreneurs sector. Since then, many projects have been implemented by SBDCBelize, concentrating on entrepreneurship and business development. However, these have been done without a project management process with a monitoring and controlling methodology.
The problem is that there is no methodology for the monitoring and controlling of the projects implemented. The organization has a standard operating procedure without a monitoring and controlling methodology and with only a limited project management template used in the implementation of projects.
It is important to have a monitoring and controlling methodology because several projects are repeated in other parts of the country without knowledge of the impact the projects have on the entrepreneurs. With the methodology presented in this paper, the impact and quality will be monitored in the project.
The general objective of this Final Graduation Project was to create a methodology to monitor and control the implementation of projects in the Small Business Development Centre Belize – a means of measuring the projects’ impact and control the quality of implementation. The specific objectives were to conduct an analysis of the current project management process so as to better analyze the level of project management practice, to outline a process to manage the project according to the project management’s standardized process, to create the project management templates to be used in the internal monitoring and controlling process, to create a project management methodology for the SBDCBelize to monitor and administer projects, and to add a monitoring and controlling methodology to the organization’s current standard operating procedures, which presently does not have a monitoring and controlling section.
The methodology that is currently used to develop the monitoring and controlling process for the organization was observed in order to determine to what level the project management standard was followed. It was found that the organization does have some aspects of project management in the project life cycle.
Theresearch method that was used was an analytical method. The process was analyzed to determine what aspects were missing and what can be added to the organization’s standard operating procedures. Project management templates were analyzed in order to be adopted to the organization’s needs. The monitoring and controlling methodology was integrated into the organization’s standard operating procedure for project management. The organization’s Standard Operating Procedure was used as primary information in the research.
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