EXECUTIVE SUMMARY (ABSTRACT)
Design-Build construction is relatively new in the Bahamas, but it can be a very lucrative business due to the single one-stop responsibility of the design-build contractor. In fact, within the sector, there are only about five (5) companies using the design-build process in the city of Nassau. ABC Designs, one of the smallest design-build companies with only about 12 years of operational experience, was approached to design and build a Convention Center. The corresponding contract was signed on November 8, 2016.
In a highly competitive commercial construction industry, the company focused its product on the design-build process as a marketing strategy to capture market share. Although experienced in architecture and construction management guidelines, ABC Designs required the application of formal project management practices to successfully execute the project.
The Company used some project management tools with construction management guidelines. However, after the charter was signed, execution was set to begin without a formal project management plan to guide all of the critical aspects of the project’s lifecycle. To successfully deliver the 59,800 square feet four-story multi-purpose convention center, measured at 120’ x 120’ x 4 on the main floor, 11’ x 48’ x 4 annex and 88 square feet of window extrusions, a comprehensive Project Management Plan had to be developed.
The general objective was to develop a Project Management Plan, framed within the standards of the Project Management Institute (PMI), to be used to manage the building of a convention center.
The specific objectives were: to create a project charter to formally authorize the project and provide the Project Manager with the authority to apply organizational resources to the project in order to produce the Project Management Plan; to create a scope management plan that included all the work required to successfully complete the project; to create a schedule management plan which supported the development and management of a project schedule and ensured the project was completed within the time constraints; to create a cost management plan that defined the processes for developing and managing the project budget and ensured the project was completed within the budget constraints; to develop a quality management plan that identifed the quality requirements for the project which ensured that results meet expectations for approval within the time, cost and scope constraints; to create a human resource management plan that ensured that all human resources were identified and managed effectively to complete the project within time, cost and scope constraints; to develop a communication management plan which ensured the timely and effective communication of the project status and other key information; to create a risk management plan that identifed and examined risks for the successful completion of the project and developed plans to minimize the likelihood of the negative risks; to develop a procurement management plan that was used to obtain products, services or results required by the project, and to develop a stakeholder management plan that identifed and supported all the project stakeholders and ensured effective stakeholder engagement.
The methodology used for the research was analytical or explanatory. The main sources used to gather information included A Guide to the Project Management Body of Knowledge (PMBOK® Guide) Fifth Edition and interviews which were held with members from the client and performing organization. The information was analyzed to create each subcomponent of the subsidiary plans used to develop the Project Management Plan for a Convention Center.
The Project Management Plan, developed using the PMBOK® Guide 5th Edition, provided a new methodology for the project team to build a more thorough project management plan for a project as important as the Convention Center, to improve the way the company would manage the project.
It is recommended that the project team at ABC Designs consider the use of the planning process and documents developed during the development of the Project Management Plan for the Building of the Convention Center as a basis for implementing a methodology for similar projects in the future. Furthermore, the team at ABC Designs should also seek to utilize and document management and storage systems, to organize, store and create a central location for project planning documents and future Organizational Process Assets.
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