EXECUTIVE SUMMARY (ABSTRACT)
The Department of the Environment (DOE) within the Ministry of Agriculture, Fisheries, Forestry, the Environment, Sustainable Development and Immigration is the Focal Point and Competent Technical Authority for International Multilateral Agreements regarding chemicals management. The Government of Belize is party to various International Multilateral Agreements such as the Basel, Stockholm, Vienna and Rotterdam Conventions. The DOE’s primary responsibility as Focal Point and Competent Technical Authority is the implementation and compliance of these conventions. To assist Belize in complying with the relevant obligations under any of these conventions, the DOE has collaborated with funding agencies and acts as the executing agency for various projects related to chemicals management. In 2014, the DOE through its responsible Ministry collaborated with the Global Environment Facility (GEF) and the United Nations Development Programme (UNDP) to execute a three (3) year project entitled “Belize Chemicals and Waste Management (BCWM) Project.”
Currently there is a lack of a standardized approach to planning a project due to non-exposure to current project management procedures and practices. There is no project management plan or framework to manage the BCWM project. The only document available is the project document, but it contains insufficient information to properly manage the BCWM project.
In order to effectively carry out the project management activities within the time frame, desirable quality and budget, a comprehensive project management plan had to be developed. The intended benefit of the project management plan is to serve as an improvement opportunity to the current BCWM project that has progressed without a project management plan. In addition, an intended benefit is for the project management plan to serve as an organizational process asset for future chemical related projects.
The general objective was to develop a Project Management Plan to execute and manage the Belize Chemicals and Waste Management Project. The specific objectives were: Objective one – to create a scope management plan to identify the project requirements, main deliverables and subsequent activities in order to ensure that it includes all the work required to successfully complete the project. Objective two – to develop a schedule management plan in order to have a schedule baseline that can be used to measure project performance throughout the project life cycle. Objective three – to develop a cost management plan in order to establish what the project costs will be. Objective four – to develop a quality management plan in order to identify the project quality requirements in order to ensure results meet expectations for approval. Objective five – to develop a human resource management plan to identify and manage human resources effectively in order to complete the project within time, cost and scope constraints.
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Objective six – to develop a communications management plan in order to ensure the timely and effective communication of project status and other key information to stakeholders. Objective seven – to develop a risk management plan that identifies the project’s main risks and plans a response for the most critical ones. Objective eight – to develop a procurement management plan to be used to obtain goods and services required by the project. Lastly, objective nine – to develop a stakeholder management plan in order to identify the project’s main stakeholders and plan how to effectively engage and manage them.
The methodology used for the research was analytical research. The main sources used to gather information included A Guide to the Project Management of Knowledge (PMBOK® Guide) - Fifth Edition, interviews were held with the project team members, the project document for the Belize Chemicals and Waste Management (BCWM) project developed by the United Nations Development Programme and the quarterly project status reports developed by the project team. The information that was gathered was analyzed to create each subcomponent of the subsidiary plans used to develop the Project Management Plan for the Belize Chemicals and Waste Management Project.
In conclusion, the Project Management Plan consists of nine (9) subsidiary plans which provide the DOE with a framework of good practices and principles to effectively carry out the project management activities within the timeframe, desired work quality and budget. The scope management plan is a fundamental tool that will allow the DOE to clearly define the project work, identify the project requirements and aid in the successful completion of the BCWM project. The schedule management plan provides a detailed timeline of project activities, which will be useful to ensure the timely execution of activities. The cost management plan provides the project budget and the S- curve of cash flow, which serve as tools to control and monitor the project to avoid cost overruns. The procurement management plan will allow the project management team to save time and ensure accountability and transparency of the procurement process. By properly managing human resources, the probability of project success is improved since the management of the human resources on a project has a major impact on project’s success or failure. Effective communication and stakeholder management and engagement are key to achieving the BCWM project goals.
The three main recommendations made were: 1 – the DOE should implement formal project management practices and principles in order to increase the likelihood of the project’s success. 2 – The DOE should implement the use of the project management plan created, as a framework of good practices to manage and execute the remaining activities of the BCWM project within time, desired quality and within budget. 3 – The DOE should allow the use of the project management developed in this study as an organization process asset and resource for future chemical related projects.
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http://www.uci.ac.cr/Biblioteca/Tesis/PFGMAP1857.pdf
