EXECUTIVE SUMMARY (ABSTRACT)
Groupe Efficience (GrEFF) is a young association (less than 10 years) created by young Haitians for the young people of the country. Overall, this association was created to help young people, to bring them to realize their potential. Indeed, given the poverty in the country, given the lack of resources of the Haitian state, there was really no national policy for the country's youth. As a result, there was almost no opportunity for the latter to evolve in the country. Most of them could not complete their classical or university studies. Those who had completed their studies could not enter the labor market. Those who wish to start their own business or exploit their talents could not find the necessary means. Thus abandoned, the young people lost more and more hope. They no longer had confidence in the future, in the country and in themselves, while many of them were full of talents that would allow them to shine on the national or even internationally.
It is in this context that, Groupe Efficience (GrEFF) intervened to help remedy this situation. Groupe Efficience (GrEFF) has decided to implement the Talents Contest project in Haiti. This project has been organized at national level and has been a major first in the country. This project was aimed at bringing hope to them by identifying and offering to them a space of visibility and opportunity within the society and, in a second time, to reward and accompany the best by providing them with the necessary means to pursue their dreams.
For a project of this size, Groupe Efficience (GrEFF) did not have the experience and the resources necessary to conduct it successfully. The association did not have any project management methodology or systematic approach to manage the complexity and scope of the project. Thus, with a view to the completion and success of such an event, it was necessary to create and put in place the appropriate Project Management tools, techniques and concepts that have guided the structure of the project, the processes and decisions. This has permitted to have all the detailed work mapped out over the period of the execution of the project and to meet all the expectations in terms of budget, deadline, and product quality.
The general objective was to develop a Project Management Plan complying with the standards of the Project Management Institute (PMI) so the GrEFF could implement the Talents Contest in Haiti successfully. The specific objectives were: to create a Scope Management Plan in order to ensure that all the work required, and only the work required to complete by the project; to develop a Time Management Plan in order to provide a methodology for determine the amount of time and effort required for the project to complete its deliverables and submit its product in the most optimal time period; to create a Cost Management Plan in order to define a methodology for deriving the project budget and describing how cost and cost variances will be managed within the project; to elaborate a Quality Management Plan in order to describe the approach that will be followed to manage and ensure product quality during the project; to develop a Human Resources Management Plan to describe the human resources requirements for the project and the approach for staffing the project and how resources will be managed throughout the life of the project; to create a Communication Management Plan that describe the methodology that will be used for managing communications within the project; develop a Risk Management Plan in order to describe how risks associated with the project will be managed; to elaborate a Procurement Management Plan in order to describe the end-to-end procurement process that the project will use to acquire its goods and services; to develop a Stakeholder Management Plan in order to ensure that stakeholders are effectively involved in project decisions and execution throughout the lifecycle of the project.
The analytical or explanatory methodology has been used for this research. Information was obtained from a variety of sources including A Guide to the Project Management Body of Knowledge (PMBOK® Guide) Fifth Edition and interviews, which were held with members of GrEFF board, the PMI database, books, and internet sources. The information was analyzed and organized using templates to create each subsidiary plans included in the Project Management Plan for the Talents Contest project.
The management plan for the Talent Contest project has been developed from the guidelines provided in the PMBOK® 5th edition and contains ten subsidiary plans that address the ten specific objectives of this document. Thus, the plan contains elements that will serve as a basic reference when we will measure the level of success of the Talent Contest; it describes the different responsibilities, the project organization chart, and how the human resources will be used throughout the project; it includes processes for assessing quality requirements, monitoring and controlling activities performance, and recommending appropriate changes during the project; it also describes the communication requirements, the stakeholders, the methods and technologies that will be used, the communication plan matrix and above all the communication escalation process. After taking into account all the constraints and integrating the necessary contingency reserves, and after all the calculations, all the consultations with the experts, the project will be completely closed on July 24, 2018 and the final budget is estimated at $ 189,395.91. It is recommended that GrEFF follows the guidelines developed in this Management Plan as part of the project implementation in order to increase the chances of success of the Talent Contest project; ensures that this Management Plan is updated regularly as the project progresses in its implementation and more information become available; and seeks sponsorship from the Government, which would facilitate some aspects of the project and increase its chances of success.
It is in this context that, Groupe Efficience (GrEFF) intervened to help remedy this situation. Groupe Efficience (GrEFF) has decided to implement the Talents Contest project in Haiti. This project has been organized at national level and has been a major first in the country. This project was aimed at bringing hope to them by identifying and offering to them a space of visibility and opportunity within the society and, in a second time, to reward and accompany the best by providing them with the necessary means to pursue their dreams.
For a project of this size, Groupe Efficience (GrEFF) did not have the experience and the resources necessary to conduct it successfully. The association did not have any project management methodology or systematic approach to manage the complexity and scope of the project. Thus, with a view to the completion and success of such an event, it was necessary to create and put in place the appropriate Project Management tools, techniques and concepts that have guided the structure of the project, the processes and decisions. This has permitted to have all the detailed work mapped out over the period of the execution of the project and to meet all the expectations in terms of budget, deadline, and product quality.
The general objective was to develop a Project Management Plan complying with the standards of the Project Management Institute (PMI) so the GrEFF could implement the Talents Contest in Haiti successfully. The specific objectives were: to create a Scope Management Plan in order to ensure that all the work required, and only the work required to complete by the project; to develop a Time Management Plan in order to provide a methodology for determine the amount of time and effort required for the project to complete its deliverables and submit its product in the most optimal time period; to create a Cost Management Plan in order to define a methodology for deriving the project budget and describing how cost and cost variances will be managed within the project; to elaborate a Quality Management Plan in order to describe the approach that will be followed to manage and ensure product quality during the project; to develop a Human Resources Management Plan to describe the human resources requirements for the project and the approach for staffing the project and how resources will be managed throughout the life of the project; to create a Communication Management Plan that describe the methodology that will be used for managing communications within the project; develop a Risk Management Plan in order to describe how risks associated with the project will be managed; to elaborate a Procurement Management Plan in order to describe the end-to-end procurement process that the project will use to acquire its goods and services; to develop a Stakeholder Management Plan in order to ensure that stakeholders are effectively involved in project decisions and execution throughout the lifecycle of the project.
The analytical or explanatory methodology has been used for this research. Information was obtained from a variety of sources including A Guide to the Project Management Body of Knowledge (PMBOK® Guide) Fifth Edition and interviews, which were held with members of GrEFF board, the PMI database, books, and internet sources. The information was analyzed and organized using templates to create each subsidiary plans included in the Project Management Plan for the Talents Contest project.
The management plan for the Talent Contest project has been developed from the guidelines provided in the PMBOK® 5th edition and contains ten subsidiary plans that address the ten specific objectives of this document. Thus, the plan contains elements that will serve as a basic reference when we will measure the level of success of the Talent Contest; it describes the different responsibilities, the project organization chart, and how the human resources will be used throughout the project; it includes processes for assessing quality requirements, monitoring and controlling activities performance, and recommending appropriate changes during the project; it also describes the communication requirements, the stakeholders, the methods and technologies that will be used, the communication plan matrix and above all the communication escalation process. After taking into account all the constraints and integrating the necessary contingency reserves, and after all the calculations, all the consultations with the experts, the project will be completely closed on July 24, 2018 and the final budget is estimated at $ 189,395.91. It is recommended that GrEFF follows the guidelines developed in this Management Plan as part of the project implementation in order to increase the chances of success of the Talent Contest project; ensures that this Management Plan is updated regularly as the project progresses in its implementation and more information become available; and seeks sponsorship from the Government, which would facilitate some aspects of the project and increase its chances of success.
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http://www.uci.ac.cr/Biblioteca/Tesis/PFGMAP1648.pdf
http://www.uci.ac.cr/Biblioteca/Tesis/PFGMAP1648.pdf
